Get the shocking truth about hotel av and how to save 60% on your next event
Tips to Get Better
and more Cost Effective service for hotel conferences
Before you sign the venue contract look for high percentage charges for bringing your own AV provider.
TRUTH: Hotels make 40 - 60% off in-house AV revenues. This means the resident AV companies must raise their rates to maintain profit margins.
- Look for charges related to WiFi, LAN and power.
- The venue wants your business and will work with you. Negotiating these fees out of the contract is typical.
- Limit competition clauses that equate to diminished service and value.
- Get better leverage by simply striking out these clauses, and protect your right to great service and quality.
- LPAV services are never subject to the 25% hotel service charge!
PRO TIP: You have the leverage to negotiate.
TRUTH: Hotel in-house AV serves the hotel, then the client… Shouldn’t the client be #1?
- Hotel AV support is shared with any other events happening on the property at the same time.
- It's your event, and chances are you have a bit on the line, shouldn't you decide who is on your team?
- When you bring in your own AV company, their techs are dedicated solely to your event.
TRUTH: Shopping around for a great AV company can save you big bucks and headaches.
- Get at least 3 quotes from highly rated AV event services companies.
- Find out if they have testimonials, reviews, references.
- Find out if they provide a 3D visual (mock up) of your event during planning.
Here are a couple key questions you should ask your AV bidders:
- "How quickly can you respond to additional equipment needs?
- Who is the on-site dedicated project/conference manager?
Once your AV agreement has been reached, connect with the venue and let them know who you chose.
p.s. Lucas Productions has over 60 5-star rated client reviews. No other company in Florida comes close!
TRUTH: OOPS! Already sign a contract? Here are things you can do.
- Remember, it's all negotiable. Venue wants your business.
- There may be small fees assessed in bringing AV… We have seen these fees eliminated 90% of the time.
- Let the Hotel know your AV Company handles all your events…
- Remember the mandatory service fee charged by the hotel, up to 25%, will not be applied to your bill from YOUR av vendor.
Our Most Popular Package
Up to 75 Attendees starting @ $570
Get only the basic tech goodies that you need to pull off a fantastic meeting. No staff. No help. No frills.
- 2 Small Powered Speakers
- 2 Speaker Stands
- 1 Handheld wireless microphone/podium mic
- 1 Mixer
- 1 Projector
- 1 Projector Stand
- 1 7' Tripod Screen
- All necessary cables and connectors.
Contact us for labor rates.
PRO TIP: Speakers are more powerful when they can move around freely.
Key Points:
Day rental period includes rental cost for 1 day only and does not include delivery, setup or technician.
The screen size depends on the size of the room and number of attendees.
Need to be a techie to put it all together! You might think you can do it, or have someone on your team who can do it. It seems straightforward, but then you have to call with questions.
Larger Package
75-200 Attendees Starting @ $1,455
Get more AV tech goodies that you need to pull off a fantastic meeting. No staff. No help. No frills.
- 2 Large Powered Speakers
- 2 Speaker Stands
- 2 Handheld wireless microphones
- 1 Mixer
- Wireless Presenter
- 1 Video Distro/Amp
- 2 Projectors
- 2 Projector Stands
- 2 Large Tripod Screens
- All necessary cables and connectors.
Contact us for labor rates.
PRO TIP: Show your attendees you're passionate about your cause.
Key Points:
Day rental period includes rental cost for 1 day only and does not include delivery, setup or technician.
Drive a variety of audio sources to your speakers.
All attendees can easily see presentations with larger screen sizes.
More productive Q&A with multiple microphones.
Minimize distractions and increase focus using slide remotes with laser pointer.
Even Larger Conferences
200+ Attendees Starting @ $3,390
Get even more AV tech goodies that you need to conduct a great conference. No staff. No help. No frills.
- 4 Large Powered Speakers
- 4 Speaker Stands
- 1 Podium Microphone
- 2 Handheld wireless microphones
- 1 Mixer
- Wireless Presenter
- 1 Video Distro/Amp
- 1 HD Video Switcher
- 1 Laptop
- 2 Very bright projectors
- 2 Projector Stands
- 2 Larger HD projection screens with dress kits
- All necessary cables and connectors.
Contact us for labor rates.
PRO TIP: Brighter projectors mean you don't have to dim the room lights to see the screen.
Key Points:
Day rental period includes rental cost for 1 day only and does not include delivery, setup or technician.
Having a switcher means smoother transitions between presentations. Keep your attendees focused on the message not your AV!
Keep guests out of the dark with brighter projectors.
Don't break any eardrums. Using multiple speakers delivers good sound levels to all!
We Bring The Labor.
Top-Tier Tech Professionals in Capes.
Your Message with Full Impact:
Whether your presentation, seminar, or event is a simple projector & screen setup or a more complex combination of audiovisual equipment and event services, we are committed to assuring your event will be presented with the highest quality and professionalism.
Creative Solutions:
We help clients maximize event impact by following your vision and our expertise. We can work with you in any venue. Projectors, Screens, Laptops, LCD Displays, Sound Systems, Strategic Lighting, PowerPoint Remotes, and Pipe/Drape are some of the most commonly requested AV tools we use to create the desired atmosphere.
Exceptional Service:
We assist in the developing and planning for your event. We communicate with our clients thoroughly to ensure we understand your needs during all phases. Lucas Productions takes pride in exceeding your expectations as we plan and execute all the “behind the scenes” complexities involved in a successful presentation, seminar, or event.
“If Kendal was a baseball player he would have a 1000% batting average. He has handled presentations for me and 70 plus of my network partners and he never fails to make it easy and smooth for us. It is a great feeling knowing that when you are about to give a presentation that all the behind the scenes stuff is being handled by a true professional.” Scott Manning